Small Business Balance Sheets With Examples

example of simple balance sheet

It categorizes your business’s assets, liabilities, and equity into further classifications of accounts and contains subtotals for each category. Your balance sheet is right when the sum of the assets equals the total liabilities and equity. Other assets, e.g. deferred income tax (this results from differences in income recognition between your business’s accounting methods and tax laws). Record an overpayment under “other assets”, and an underpayment under “long-term liabilities”.

ProfitBooks also offers a remote bookkeeping service to take the accounting off your plate. You can outsource the accounting process to the experts at ProfitBooks team. The video then transitions back to a more thorough balance sheet to walk through a few more definitions. Accordingly the total asset remained at the same level at $895,000. Company named ABC received order worth $5,000 from its customer in exchange for an expert supervision services.


By seeing whether current assets are greater than current liabilities, creditors can see whether the company can fulfill its short-term obligations and how much financial risk it is taking. A balance sheet explains the financial position of a company at a specific point in time. As opposed to an income statement which reports financial information over a period of time, a balance sheet is used to determine the health of a company on a specific day. If a company takes out a five-year, $4,000 loan from a bank, its assets will increase by $4,000. Its liabilities (specifically, the long-term debt account) will also increase by $4,000, balancing the two sides of the equation.

Why do we need a balance sheet?

The balance sheet is a report that gives a basic snapshot of the company’s finances. This is an important document for potential investors and loan providers.

The tips provided on this website are of a general nature and do not take into account your specific objectives, financial situation, and needs. You should always consider their appropriateness given your own circumstances. It takes on the difficult task of these small businesses and makes it appear as simple as pie.

Owner’s equity

This may include an allowance for doubtful accounts as some customers may not pay what they owe. Peggy James is a CPA with over 9 years of experience in accounting and finance, including corporate, nonprofit, and personal finance environments. She most recently worked at Duke University and is the owner of Peggy James, CPA, PLLC, serving small businesses, nonprofits, solopreneurs, freelancers, and individuals. This is the value of funds that shareholders have invested in the company. When a company is first formed, shareholders will typically put in cash. For example, an investor starts a company and seeds it with $10M.

Like any other financial statement, a balance sheet will have minor variations in structure depending on the organization. Following is a sample balance sheet, which shows all the basic accounts classified under assets and liabilities so that both sides of the sheet are equal. Public companies, on the other hand, are required to obtain external audits balance sheet definition by public accountants, and must also ensure that their books are kept to a much higher standard. Balance sheets allow the user to get an at-a-glance view of the assets and liabilities of the company. When analyzed over time or comparatively against competing companies, managers can better understand ways to improve the financial health of a company.

Balance Sheet Examples based on US GAAP

For example, the money you spend to repay a loan or buy new assets doesn’t show up in the Profit and Loss. And the money you take in as a new loan or a new investment doesn’t show up in the Profit and Loss either. The money you are waiting to receive from customers’ outstanding invoices shows up in the Balance Sheet, not the Profit and Loss. The Balance Sheet shows many reasons why profits are not cash, and why cash flow isn’t intuitive. As an average consumer, you probably won’t ever have any liabilities outside of these examples. While you may include money you owe family and friends or future commitments to pay, the list of previous examples include the vast majority of the average consumer’s debt.

Different accounting systems and ways of dealing with depreciation and inventories will also change the figures posted to a balance sheet. Because of this, managers have some ability to game the numbers to look more favorable. Pay attention to the balance sheet’s footnotes in order to determine which systems are being used in their accounting and to look out for red flags.

Here in this article, we will use few simple examples to understand balance sheet transactions. For investors, it is interesting to understand balance sheet transactions of companies. Short-term Loans — Are loans you take to support the business’s working capital needs and fall due within a year. Cash — This includes cash-in-hand, checks, and non-restricted bank accounts. Your liabilities are the balances of the debt you have and obligations to other people.

But higher liabilities do not necessarily mean the business is in trouble—the company may be strategically leveraged. This includes debts and other financial obligations that arise as an outcome of business transactions. Companies settle their liabilities by paying them back in cash or providing an equivalent service to the other party. A balance sheet depicts many accounts, categorized under assets and liabilities.

A liability is anything a company or organization owes to a debtor. This may refer to payroll expenses, rent and utility payments, debt payments, money owed to suppliers, taxes, or bonds payable.

  • Balance sheet templates are essential to maintaining financial statements and predicting financial health.
  • When paired with cash flow statements and income statements, balance sheets can help provide a complete picture of your organization’s finances for a specific period.
  • Although the balance sheet is an invaluable piece of information for investors and analysts, there are some drawbacks.
  • The balance sheet equation follows the accounting equation, where assets are on one side, liabilities and shareholder’s equity are on the other side, and both sides balance out.
  • This is whatever will remain if you subtract the liabilities of the company from the assets.